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The benefits of integrating fleet management software and GPS systems

The benefits of integrating fleet management software and GPS systems

  • Last Updated on April 04, 2022
  • 6 min read

When it comes to fleet management, the best solution offers you all the insight you need, making everything clear and easy to understand. Fleet management aims to make the fleet productive, and cost-effective, reduce unwanted costs and labour safety, and optimize quickly and easily from one interface.

The best fleet management software offers the ability to track, monitor, and stay informed about the service of all of your vehicles at the time, giving you a detailed, up-to-date view of your fleet.


75% of fleet managers currently rely on fleet management solutions and GPS systems in their organization. It has made them record an increase of 10.2% from the previous year.

By integrating good fleet management software with GPS systems, you can streamline and boost the efficiency of your operations.


Modern business – whatever sector it is – integrating reliable systems and software helps automate the manual process and increase productivity. It’s a simple concept - a business empowered with software can leverage better benefits.

Integrating Good fleet management software will give you the ability to link systems such as maintenance and accounts to other areas of your business. It will result in a joined-up and agile system that drives important information to flow from one operation to another.

In return, this enables you to make more informed decisions that are data-driven and based on accurate cross-business information. Other benefits include a boost in overall efficiencies, no costly gaps between tasks and processes and a healthier bottom line.


An informed approach

By combining fleet tracking software and management systems, you can take a far more proactive approach to manage your fleet. Knowing exactly where a vehicle is and factors like idle time make it much easier to create an adaptive, flexible schedule that works from real data.

GPS systems can also provide information such as engine run time, ignition on/off, speed data and even the rate of rapid acceleration and Breaking system of a specific vehicle. All this data gives you insights into the progress of a journey, habits and behaviour of your fleet drivers.

Moreover, the GPS is an important tool for right-sizing a fleet. The data collected from it gives you the exact information about vehicle use. It also helps you make an informed decision on whether to keep the same number of vehicles, add more vehicles, or remove a few based on the use.

Read More: How fleet management process via mobile-app

Linking this information with fleet management software can help you to reduce maintenance costs and deploy your fleet more efficiently.

Fuel efficiency

It’s no secret that fuel is expensive and is one of the major costs of running a fleet. This is one area – via improved route planning, for example – where combined fleet management and GPS solution can help.


The information gained from GPS systems, such as miles-per-gallon figures, run time and driving habits, can help you see how much fuel you are using and how much you should be using.

Knowing whether a specific fleet driver is a big accelerate, then brake-hard kind of driver can help you make small changes to their habits that deliver big fuel savings in the long term.

On a bigger scale, you’ll have a constant stream of data tied to fuel use that you can use to better plan routes, deliver vehicles and work towards shaping your fleet to be as fuel efficient as possible.

Improved customer service

The name of the game in any business is to deliver the best customer service possible, and that is exactly what integrating fleet management software with GPS systems can offer.


Customer information can be stored in one place, alongside everything from billing history to driver details – and perhaps more importantly, it’s easy to access.

Combining GPS systems with this provides total awareness of where your vehicles and staff are. In terms of customer service, this means that you can effectively schedule who needs to be where and when boosting efficiency and providing the best possible service to your customers.


Improve time management

Integrating a fleet management system, all your routine mundane manual task gets automated. All manual tasks are now performed with the help of software which eliminates the high chances of human error, speeds up the billing process, and more.

The tasks that take your whole day now take hardly a couple of hours to complete. Along with the software, you get GPS too, which helps you in monitoring your vehicle, keeping track of each, its location, uses, and more. This automation proves a boon for you and ultimately helps in improving time management.

Improve safety

Fleet management software comes with a bunch of features. One it carries is “recording driver driving behaviour”. This feature records a video of a driving behaviour - it helps to identify the habit of a driver and in preventing any possible damage - which further results in improved safety.

Data at your fingertips

The wealth of information you receive from system integrations is not just useful in scheduling and customer service but also in making fleet maintenance more efficient and less costly.

Using the GPS data you receive – things like odometer readings and recent usage – you can set up flags to trigger when a vehicle hits certain milestones. Then it’s a simple matter of scheduling maintenance and getting the vehicle back out on the road.

An integrated system makes this even easier as maintenance flags will indicate when the vehicle in question is coming in, ensuring that everything is streamlined ahead of time.

This reduces the risk of costly and unexpected breakdowns, instead promoting a simple, efficient process that always tells you what needs to be done.



To reduce cost, improve efficiency, increase productivity and maximize growth, all you need to do is to reach out to reliable fleet management software companies and discuss your business process, requirements, and goals. Partner with the one you think is trustable and can help you in monitoring, tracking, and creating detailed performance reports on vehicle fleets.

An integrated system will make all processes in the business far more efficient and allow for improved, proactive fleet management and maintenance. Rather than functioning as separate areas, all major arms of the business operate as a unified whole, passing important information back and forth.

This means more efficient communication and savings in the form of lower fuel costs, a reduction of unexpected repairs and, overall, improved fleet management capabilities.

See below for our infographic on system integrations:


Abrez Shaikh

Meet Abrez, a logistics app development expert with over 10 years of experience in the industry. Throughout his career, he has honed his skills in developing and delivering top-notch logistics and warehouse management software solutions that meet the unique needs of clients across various industries.

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